CRD Welcome Package

Corporate Relations Department

Procedures Manual

1.5 Board Meetings held by Videoconference

1)

Follow the steps under 1.2., 1.3 and 1.4.

2) Prepare help desk request for ZOOM connection as required. Once established, forward ZOOM link information to relevant Council, Adviser or Board Member.

3) Reserve teleconference equipment in MITEL Conferencing System as backup in the event videoconference equipment malfunctions.

1.6 Monitoring the Legality of Representatives at Council and Board Meetings

1) Maintain the list of appointments to the Monetary Council and Board Members and their term of office. (532122)

Board of Directors

2) Input in calendar expiry date for each Board Member and date to begin preparations to request for territory representative on the Board (2 months before expiration).

3) Prepare letter for the signature of the Senior Director CRD to the respective Government indicating approaching date for expiration of term of office.

4) On receipt of response from the government of the reappointment of a Board Member: i. Forward to Executive Committee for information or receive from Executive Committee; ii. Prepare response letter acknowledging receipt of the government’s correspondence and indicating when the recommendation will be ratified; iii. Prepare reappointment letter to the Board Member; iv. Prepare internal correspondence to IAD, AD and SSMD notifying of the re-appointment of the Board Member. 5) On receipt of response from the government of the change of a Board Member prior to expiration of tenure or on the actual end date of tenure: i. Forward to Executive Committee for information or receive from Executive Committee; ii. Prepare response letter acknowledging receipt of the government’s correspondence and indicating when the recommendation will be ratified by the Monetary Council; iii. Prepare procedural documents to the new Board Member (see #6);

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