CRD Welcome Package

Corporate Relations Department

Procedures Manual

1) CRD receives approved Chairman’s Agenda from Governor’s Office and DM Folder xx days before the meeting.

2) The Governor’s Office creates the relevant DM folder for the compilation of all required papers and agenda for the respective meeting and notifies the CRD of the same via email.

3) On receipt of the agenda, the CRD updates the agenda document with the paper numbers.

4) CRD prepares the list of internal participants (based on the CRD Established Attendees List and confirmed presenters) and submits to the Senior Director, CRD for approval.

5) The CRD emails the approved list to Management with copy to ECCB Admin Prof email grouping.

6) CRD dispatches agenda to meeting attendees and uploads to convene.

1.4 Administrative and Logistical Arrangements (VC and Face to Face)

1)

Headquarters: i.

Meeting: Prepare work request for the set-up of the required room and forward to the SSMD for action at least five (5) working days prior to the meeting. ii. Lunch: CRD to prepare work request detailing specific set up required and contact caterer for services iii. Request internal parking and security clearance for external attendees. iv. Arrange for refreshment items to be catered and delivered. v. Prepare videoconference request form and upload as a calendar entry in the ECCB Meetings Calendar. Include as required attendees: Resident Represent Representatives, SSMD Admin Prof, FEU, MISD Admin Prof and NSA email groups.

2)

Agency Offices: i.

Meeting: Prepare conference room for meeting.

ii. Lunch: Contact Monetary Council, Adviser or Board Members to determine restaurant of choice and menu selection. iii. Print and have available required documents for signature by the Council or Board Member if required.

All external services required – prepare purchase requisitions or process use of petty cash accordingly.

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