CRD Welcome Package

Corporate Relations Department

Procedures Manual

iii. Prepare schedule for Board Meetings for discussion with/approval by Governor.

1.2 Notification of Meeting

1) Dispatch save the date information by WhatsApp to Council and Board Members.

2) Prepare and dispatch email notification of the meeting to Council and Board Members six (6) weeks before the date of the meeting. i. Each Monetary Council Member is to submit the name of his respective Adviser to attend the meeting. ii. Where a Monetary Council Member is not able to attend, he may designate an Alternate, who shall be a Minister, to attend on his behalf. 3) For Monetary Council meetings and Handing Over Ceremonies outside of the ECCB Headquarters territory: i. Prepare and dispatch notice at least sixteen (16) weeks before the date of the meeting. ii. Provide the Resident Representative with memorandum and checklist (868407) detailing the administrative arrangements to be undertaken by the Agency Office. Correspondence to the Resident Representative should be submitted at least four to five months before the date of the meetings. 4) Follow up with Council (and Adviser), Board Members and Governor to confirm their attendance to ensure that there will be a quorum. Notify Senior Director CRD of confirmations 2 weeks before meeting date, to allow for any necessary actions by the Governor. 5) Specific for Monetary Council Meetings: Following receipt of the name of Council meeting attendee and Adviser, but prior to the convening of the Monetary Council Meeting, verify the legality of each government’s representative or Alternate Member: i. If a repeat meeting attendee has been confirmed - request of Legal Services Department (LSD) for CRD to review the Book of Oaths. A lapse of one (1) year from attendance at a Monetary Council Meeting, requires the oath to be retaken. ii. If a new meeting attendee has been confirmed - If the Adviser or Alternate Member has never taken the required Oaths, arrange for same (in-house at Headquarters or through the Agency Office in the Adviser’s or Alternate Member’s territory). The oath must be administered prior to attending the Monetary Council Meeting.

Note: There is no need to verify the legality of representatives attending the Board of Directors Meeting as there are no Alternate Board Members.

1.3

Agenda and Papers

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