CRD Welcome Package

Corporate Relations Department

(9) The Corporate Relations Department is responsible for informing the relevant parties and staff members if the substantive Administrative Professional is managing the operations for less than twenty (20) days.

B Request for the substantive Administrative Professional to act as Resident Representative for twenty (20) days or more.

If the substantive Administrative Professional is required to act as Resident Representative during the absence of the Resident Representative, the following must apply:

(1)

The period of service must be twenty (20) days or more.

(2)

The substantive Administrative Professional must have a university degree.

(3) A request in the form of a memo is prepared by the Resident Representative and addressed to the Head, Corporate Relations Department, advising the reason why the Administrative Professional is required to perform such duty and the period of service.

(4) The Head, Corporate Relations Department must send a recommendation, along with the recommendation from the Resident Representative to the Human Resource Department.

(5) The request must be sent to the Human Resource Department not later than six (6) weeks in advance of the commencement of service.

(6) The Human Resource Department sends its recommendation, along with that of the Head, Corporate Relations Department, to the Governor for approval.

(7) The Governor approves/disapproves the request and returns it to the Human Resource Department.

(i) If the Governor disapproves the request, the decision will be sent by the Human Resource Department to Head, Corporate Relations Department, who should advise the Resident Representative;

(ii) A new request should be made giving an alternative to manage the operations. The procedures will be the same from (1) to (5).

(8) When the request is approved by the Governor, the following is prepared:

(a) A letter advising of the name of the person who will be acting/performing the duties and the period of the acting/performance of duty;

(b) A letter to the commercial bank with which the Agency Office deals with in that member state advising of the name of the person acting/performing duties, the period of acting/performance of duties and a specimen signature of the person acting/performing duties;

96