CRD Welcome Package

Corporate Relations Department

Procedures Manual

23) Confirm Lecturer’s courtesy lunch attendees with Governor (one week before Lecture).

24) Prepare security list for internal parking of VIPs and event service providers for submission to SSMD (three business days prior to event).

25)

Arrange for Lecturer’s visit to CFBC (one day before event).

26) Upload news release to ECCB website (no more than two working days after dissemination to media houses).

Day of Lecture 27)

Pick up laptop from MISD for set-up backstage.

28)

Facilitate Lecturer’s courtesy call and lunch with Governor.

29)

Conduct Dry Run with Lecturer and programme participants.

30)

Set up Lecturer’s presentation (if required) after Dry Run.

31) Ensure that auditorium and cocktail venue set-up is completed by 4:00 p.m.

32)

Set up display of past lectures at least 90 minutes before the function.

After Lecture 33) Update Community Outreach section on ECCB website with Lecture information (no later than one week after Lecture).

34) Prepare Sir Arthur Lewis Memorial Lecture document for upload to website (no later than one week following the event).

35) After the event, issue a news release regarding the lecture (one business day after the event).

36) Upload news release to ECCB website (one business day after the event).

37) Upload photos on ECCB Connects Facebook page (no later than 2 working days after event).

38) Arrange with SSMD to have token shipped or delivered to the Lecturer (one week after Lecture).

66