CRD Welcome Package

Corporate Relations Department

Procedures Manual

8) Write to Clarence Fitzroy Bryant College (CFBC) regarding lecturer’s session with students (early October).

9) Liaise with Governor’s Core to arrange Governor’s courtesy call and luncheon with Lecturer (early October).

10)

Prepare and dispatch invitations (one month prior to Lecture).

11)

Prepare and finalise event programme (mid-October).

12) Receive quotes and prepare Purchase Requisitions for all service providers for cocktail, courtesy lunch, plants and other items (mid-October).

13) Arrange with Public Education and Communication Unit for recording and/or live streaming of the Lecture (October).

14) Identify and procure a token for the speaker after consultation and approval of the Senior Director, CRD (October).

15) Obtain copy of lecture and PowerPoint presentation (if applicable) from lecturer (mid- October).

16)

Prepare and approve seating plan and order of precedence (late October).

17) Follow-up with invitees to confirm attendance (two weeks before Lecture).

18) Arrange for Lecturer to meet with RD, SPPD, SD and BSD (two weeks before Lecture).

19) Prepare work request and liaise with SSMD for setup of Auditorium, cocktail venue and Governor’s luncheon (two weeks before event).

20) Meet with SSMD team to discuss all arrangements including work request (one week before Lecture).

21) Issue news release to announce and provide information on the Lecturer (one week before Lecture).

22) Issue a media advisory inviting the local media to attend the lecture (one week before Lecture).

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