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Procedures Manual

(d) Ensure that the Pro Tempore Secretariat: i. With the support of CNA (where feasible), prepare and submit a budget for the hosting of the OECS/ECCB International Netball Series and confirm annual sponsorship with the ECCB. ii. Set the dates for the OECS/ECCB International Netball Series in that year. iii. Issue invitations to eligible OECS countries, at least 9 months prior to the start date of the OECS/ECCB International Netball Series. (e) Facilitate the process for the selection of the host country for the annual OECS/ECCB International Netball Series. (f) Coordinate travel and related logistics for the international umpires, when required. (g) Appoint umpires for matches with International Netball Federation (INF) Associate members. (h) Ensure that a disciplinary tribunal is formed annually for the purpose of dealing with any misconduct during the OECS/ECCB International Netball Series. (a) Receive and account for ECCB sponsorship and all other sponsorship received for the staging of the OECS/ECCB International Netball Series. (b) Meet all costs exceeding the ECCB’s sponsorship amount of EC$120,000.00. (c) Invite all eligible OECS Member States to participate in the tournament. (d) Include the ECCB’s Development Session for the netballers as part of the tournament schedule. (e) Set a strict timetable and give early notification to participating countries. Member States should be informed at least four months before the scheduled tournament date. (f) Set a deadline for the countries to register for the event and submit logistical and flight itineraries. (g) Ensure that managers of the respective national teams assure that all participants adhere to the planned programme of activities. In particular, they must ensure that netballers attend the Developmental Session, which is designed to enhance participants’ professional development. (h) In consultation with the OECS and the CNA, seek approval from the ECCB on any changes to stipulated protocols. (i) Establish a local organising committee to ensure proper in-country preparations for the implementation of the OECS/ECCB International Netball Series. (j) Apply, in compliance with INF regulations, to the INF for approval and appointment of umpires to officiate at the international matches. (k) Submit a comprehensive Project Report and audited expense statement to the ECCB and copied to the CNA, all participating countries and other sponsors, no more than 90 days after the conclusion of respective OECS/ECCB International Netball Series. (l) Negotiate reasonable accommodation rates, and adequate and suitable accommodation for participating country delegations and umpires. (m) Supply two (2) meals daily to no more than 15 members of each country delegation. (n) Train and provide table officials.

3.3 The St Vincent and the Grenadines Netball Association will:

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