CRD Welcome Package

Corporate Relations Department

Procedures Manual

4) One version of the PDF document is encrypted with a password which is stored in a DM file exclusively for CRD. The password is dispatched to the Board Members WhatsApp.

The other version of the PDF document is left without security features and dispatched to the internal participants on the bank’s internal mail system.

5) The lead officer to email hyperlinked agenda to Board Members and copies the Administrative Assistants of the Board Members, Resident Representatives and CRD Headquarters. All meeting papers are dispatched electronically.

6) The lead officer to email hyperlinked agenda to ECCB staff attending the meetings and copy to their respective Administrative Professionals

2.0

DURING THE MEETING

1)

Provide administrative support:- i. Reconfirm/make changes to flights as required (if face to face) ii. Coordinate with the relevant Agency Offices on administrative issues iii. Coordinate with the MIDS and SSMD technicians on any set up or videoconference issues iv. Ensure subsistence payments are made by the Accounting Department to the applicable meeting attendees. Prepare email with list of Board Members present at the meeting and dispatch to the Accounting Department. Request snag it of payments made. v. Prepare email and dispatch to Board Members informing that subsistence payment has been made by wire transfer. 1) Immediately following the Board Committee meetings, the following departments prepare the decisions for presentation at the main Board of Directors Meeting:  Board Audit Committee - Internal Audit Department  Board Investment Committee – Banking and Monetary Operations Department  Board Budget and Operations Committee – Accounting Department The decisions are reviewed by the Governor and the Senior Director CRD before submission to the Board meeting. The decisions for the Audit Committee are also signed by the chairman before submission to the Board meeting. AFTER THE MEETING 3.1. Preparation of Decisions

3.0

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