CRD Welcome Package

Corporate Relations Department

Procedures Manual

MEETINGS OF THE BOARD COMMITTEES

These meetings are usually held the day prior to the meetings of the Board of Directors.

1.0

PRIOR TO THE MEETING

1.1.

Agenda and Notice

1) The agenda for the meeting is submitted by the Governor’s Core as soon as the document is approved.

2) Six weeks prior to the date of the meeting, prepare the notice of the meeting for signature by the Senior Director CRD. If available, append the agenda for the meeting and dispatch to the Board Sub-Committee Members.

1.2.

Meeting Held by Videoconference

3) Six weeks prior to the date of the meeting, prepare the notice of the meeting for signature by the Senior Director CRD. If available, append the agenda for the meeting and dispatch to the Board Sub-Committee Members.

1) Prepare videoconference request form and work request for signature by the Senior Director CRD.

2) Request of the Administrative Professional to upload to the VC form to the calendar entry in the ECCB Meetings calendar; with invitations to Resident Representatives, SSMD, FEU, MISD and NSA.

3) Request the necessary security clearance and internal parking for meeting attendees and caterers.

4) Reserve teleconference equipment as backup in the event videoconference equipment malfunctions.

1.3.

Preparation of Papers

1) Papers for the meetings to be submitted to CRD 11 days prior to the meetings.

2)

The papers are stored electronically in folders in DM application.

3) The lead officer prepares one hyperlinked meeting agenda with meeting reports appended.

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