CRD Welcome Package

Corporate Relations Department

Procedures Manual

6) Decisions relating to ECSRC ECCB’s affiliated institutions etc are forwarded to these institutions by letter signed by the Senior Director CRD.

7) Input the Board Decisions into the database. (see Appendix I for instructions).

3.4

Preparation of Board Minutes

1)

Prepare draft minutes within 5 working days of the meeting.

2) Allow lead officer to review the draft Board minutes to ensure papers number assigned are consistent with agenda sequencing.

3)

Submit the draft minutes to the Governor for review.

4) Circulate the minutes for confirmation at the next meeting – as part of the hyperlinked agenda.

5) The original minutes for the meeting are printed single sided and placed in a folder for the chairman to review, sign and date.

6) Amend minutes, as required, and return to the Chairman for initial next to all the required changes.

7) On receipt of signed minutes, scan document and save in PDF format in folder in DM as “Signed Board Decisions and Minutes”. Store original document in filing cabinet.

3.5

Decisions Taken by Round Robin

The CRD manages a spreadsheet to track and update requests for and approval of Round Robin Decisions. The spreadsheet outlines the date the request was dispatched, dates of approvals received, the meeting date at which the decision should be ratified and when the decision was ratified.

When the meeting agenda is received, the spreadsheet will be used a checkpoint to ensure that the decision for ratification is included on the meeting agenda.

1. The Governor’s Office (by way of the requesting department) will submit signed letters seeking round robin approval for dispatch to the Monetary Council Members or the Board Members.

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