CRD Welcome Package

2.5 Line Spacing Type all letters single-spaced. Leave one blank space between paragraphs 2.6 Margins If you are using stationery with a printed letterhead, place the date on the third line below the letterhead or on the first line below the top margin of two inches. Leave a minimum margin of 0.5 inch between the last line of text and the band of printed copy running across the bottom of the page. Side margins should be one inch 2.7 Grammar/Spelling English (UK) Standard should be used, for example organi s ation and not organi z ation . To ensure this standard is met, set your Language Preference on your English (U.K.). 2.8 Layout Fully blocked style should be used. The date line in the body of the letter should be written in full ( day of the week, date, month and year ). Thursday, 15 April 2021 2.9 Salutation

A salutation is a greeting used in a letter or other written or non-written communication. Salutations can be formal or informal. The most common form of salutation is “Dear” followed by the recipient's given name or title. The following is a list of frequently used salutations. Job Title

Note: Abbreviate only the titles Mr, Ms, Mrs, Messrs, Mesdames and Dr Spell out all other titles, such as Professor and Father etc

Salutation

Prime Ministers

Dear Prime Minister

Ministers of Government

Dear Minister Your Excellency Your Excellency

Ambassador

Governor General High Commissioner Attorney General Knighted Persons

Dear High Commissioner Dear Attorney General Dear Sir and first name (Dear Sir Edmund)

2.10 Personal or Confidential Notation If a letter is of a personal or confidential nature, provide the appropriate notation on the second line below the date, at the left margin. Type the notation in all capital letters, using boldface.

2