CRD Welcome Package

Corporate Relations Department

There may be other items not included in the above listing which may require exemption from

the normal requisitioning procedures due to the nature of the item and security reasons. These

cases must be discussed with the Director, Accounting Department so that the appropriate

procedures may be determined.

(B) PROCUREMENT OF ITEMS ON BEHALF OF DEPARTMENTS AT

HEADQUARTERS

i) In instances where the Agency Offices are requested to purchase items on behalf of a

Department at Headquarters, a copy of the approved Purchase Requisition should be

forwarded to the Agency Office to be used as the authority to purchase the items. The

original should be sent to the Support Services Management Department for the

corresponding Purchase Order to be prepared and forwarded to the Accounting

Department.

ii) When the items are purchased, the payment voucher and invoice are faxed to the Budget

and Payments Unit for Globus authorization. An officer in the Budget and Payments Unit

attaches the original Purchase Requisition and Purchase Order to the payment voucher.

iii) The Resident Representative must explain any significant difference between the price on

the requisition and the amount invoiced. For amounts under $1,000.00 a difference of

$100.00 or more; for amounts between $1,000.00 and $10,000.00, a difference of

$200.00 or more and for amounts over $10,000, a difference of $500.00 or more would

be considered significant.

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