CRD Welcome Package

Corporate Relations Department

Procedures Manual

ITEM NO.

TIMEFRAME ASSIGNED OFFICER

NOTES

ACTIVITY

STATUS

Prepare Official Letters of Invitation to event. Include:  registration form if less than 35 participants are expected. If more than 35, use online registration  administrative details including expenses to be met by Bank/Presenter  draft agenda Prepare invitation letters to persons to do remarks at Opening/Closing Ceremony Follow up on responses to letters of invitation Request SSMD to arrange:  Travel (indicate preferred arrival and departure times in country)  Accommodation (if block booking initially made, submit list of itineraries to SSMD)  Catering  Protocol/transportation arrangements for ministerial and diplomatic delegates  Sourcing/preparation of banner Obtain from SSMD:  Confirmation of Hotel Bookings and email to participants  Participants’ Itineraries and provide participants with a copy  Menu options and costs  Costing for banner Review proof of banner from designer Forward list of external participants to CRD/SSMD to determine level of protocol required Prepare Memo to Heads of Department requesting nominees to attend Prepare List of Internal Participants and submit to the Governor for approval

7 weeks before

9.

7 weeks before

10.

6 weeks before

11.

6 weeks before

12.

5 weeks before

13.

5 weeks before 5 weeks before

14. 15.

4 weeks before

16.

4 weeks before

17.

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