CRD Welcome Package

Corporate Relations Department

iv) The Agency Office Administrative Professional retains the original requisition and the

fax copy is retained by the Budget and Payments Unit until the goods are purchased or

services are rendered.

v) When the items are purchased/services rendered, the payment voucher 3 and invoice are

faxed to the Budget and Payments Unit for Globus authorization. A designated officer in

the Budget and Payments Unit attaches the fax copy of the purchase requisition to the

payment voucher.

vi) The original purchase requisition and payment voucher are attached to the invoice/receipt

by the Agency Office Administrative Professional and forwarded to the Accounting

Department at the end of the month.

vii) The Resident Representative must explain in writing any significant difference between

the price on the requisition and the amount invoiced. This explanation should be sent

along with the payment voucher and invoice to the Accounting Department for

authorization in Globus. For amounts under $1,000.00 a difference of $100.00 or more;

for amounts between $1,000.00 and $10,000.00, a difference of $200.00 or more and for

amounts over $10,000, a difference of $500.00 or more would be considered significant.

Transfers of Budgeted funds

i) Part II (6) of the Financial Regulations stipulates that the Governor should approve any

expenditure that exceeds the budgeted allocation. This includes the transfer of funds

from one allocation to another but excludes transfers between current and capital

estimates.

ii) Agency Offices wishing to transfer funds from one allocation to another should send

the request to the Director, Accounting Department through their Department Head. The

3 The requisition number should be noted on the payment voucher.

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