CRD Welcome Package

Corporate Relations Department

Procedures Manual

ITEM NO.

TIMEFRAME ASSIGNED OFFICER

NOTES

ACTIVITY

STATUS

Send memo to MISD requesting:  Laptop for power point presentations  Computer with Internet access for use by participants  Computer and printer for use by Secretariat  Ensure secretariat is fully operational  Open telephone lines in Secretariat Prepare Work Request Form for setup of room

1 week before

41.

1 week before

42.

Follow up on Media attendance

3 days before 3 days before

43. 44.

Brief administrative staff on arrangement for registration

Organise applicable

registration

desk

where

3 days before

45.

Liaise with Governor’s Office regarding special protocol arrangements for presenters/special invitees Distribute copies of seating plan to ushers for their information Request from MISD for support staff to remain on hand during the function/event. Set up of meeting room (Name Tents, Notepads etc) Place power point Presentations on pen drive/computer Obtain Tape Recorder for back up recording Distribute communiqué re Council meeting to Bank’s clients and place on website. Copy sent to Res Reps to distribute within their territory. HQ distributes to clients in St Kitts and Nevis and to international clients. Forward decisions to chairman for signature Distribute signed decisions to Board/ Council members, Council advisers, heads of department

2 days before

46.

2 days before

47.

2 days before

48.

1 day before

49.

1 day before

50.

1 day before

51.

1 day after event

52.

5 days after meeting

53.

Within 1 day of receipt of signed decisions

54.

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