CRD Welcome Package

Corporate Relations Department

Procedures Manual

APPENDIX II

EASTERN CARIBBEAN CENTRAL BANK

SAMPLE MASTER CHECK LIST FOR MEETINGS/EVENTS (held at headquarters)

EVENT : ______________________________

DATE :____________________

LOCATION/VENUE: _____________________

ITEM NO.

TIMEFRAME ASSIGNED OFFICER

NOTES

ACTIVITY

STATUS

Confirm Meeting Date, Location and Venue

8 - 12 weeks before 8 - 12 weeks before 8 - 12 weeks before 8 - 12 weeks before

1.

Confirm Audience/Presenters/Chairpersons

2.

Determine whether Opening/Closing Ceremony and Social Events will be held Determine per diem rates for presenter and delegates based on category of persons Determine whether banner would be required (free standing, hanging, electronic) Check that Meeting is in the Budget. If not budgeted, prepare a memorandum to the Governor through the Governor and the Director Accounting Department requesting funds. Notify CRD:  of event to be held for inclusion on Bank’s calendar of meetings  if online registration is required via website Prepare agenda or liaise with organising department for agenda (if applicable)

3.

4.

8 - 12 weeks before

5.

8 - 12 weeks before

6.

8 - 12 weeks before

7.

7 weeks before

8.

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