CRD Welcome Package

Corporate Relations Department

Procedures Manual

Submits to Delisle Walwyn for preparation of quotation. Follows Procurement Procedures to ensure service is secured.

2)

Subsistence and Fees Follow SAP procurement procedures for preparation of subsistence payments.

Staff: The delivery date should be set for the date when the payment is due (three working days prior to the date of travel). In the event that the travel is due to commence less than three (3) working days after the date that the purchase requisition is being prepared, then the delivery date should be the same as that for the purchase requisition. Monetary Council and Board Members: The delivery date should be set for the date of the meeting. On confirmation of all delegates, prepare an email for dispatch to the Accounting Department with the list of confirmed attendees and request payment to be made. Request of AD a screenshot of payment advices.

Prepare and dispatch email to the Monetary Council or the Board Member or other delegates informing that payment of subsistence allowance has been wired to respective bank accounts.

For new meeting attendees, the lead officer submits the vendor data form to the attendees for completion. Once received, the form is forwarded to SSMD for creation of the vendor in SAP.

For videoconferences no fees or subsistence allowances are paid.

1.10 Preparation of Papers

1) Papers are presented at the Policy Committee Meeting as per schedule. Approved papers from lead departments are submitted to Governor’s Core three (3) weeks prior to the meeting.

2) Approved reports are received by Governor’s Core which are converted to PDF for storage in DM folder.

3) DM folder with approved meeting agenda and pdf reports is emailed to the CRD no later than 11 days prior to the date of the meeting.

4) The lead officer updates the agenda with the paper numbers and prepares a PDF hyperlinked meeting agenda with all meeting reports submitted.

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