CRD Welcome Package

Corporate Relations Department

Procedures Manual

GUIDELINES FOR THE MANAGEMENT OF MEETINGS AND EVENTS

SCHEDULE OF MEETINGS AND EVENTS

In September, the following requests are issued:

1) Heads of Departments – submission of special meetings or workshops being considered

2) Agency Offices - to collate the public holidays for the next year

3) Governor’s Office – to collate regional and international meetings under consideration by

the Governor

4) Strategic Planning and Project Department – quarterly meetings with the OECS

5) Eastern Caribbean Regulatory Commission – quarterly Board Meetings of the

Commission

6) Support Services Management Department – special or quarterly meetings with the

Chiefs of Security of Central Banks or Commissioners of Police

A response is due two weeks after the request is issued via email.

The following table contains a list of standing meetings that are held by the ECCB annually:

STANDARD MEETINGS OF ECCB

STATUTORY MEETINGS

CONSULTATIVE MEETINGS

NETWORKING MEETINGS

1. Joint Meeting with Accountants General, Directors of Audit and Budget Directors

1. Financial Secretaries Meeting

1. Monetary Council

2. Meeting with Banks and Non-Bank Financial Institutions 3. Joint Meeting with Attorneys General and Chief Parliamentary Counsels

2. Meeting with Directors of Social Security

2. Board of Directors

3. Joint Meeting with Comptrollers of Inland Revenue and Customs

a) Board Investment Committee

b) Board Audit and Risk Committee c) Board Budget and Human Resource Committee

4. Consultation with Development Banks

4. Meeting with Directors of Statistics

5. Meeting of the Regulatory Overisght Committee 5. Meeting of the Regional Debt Coordinating Committee

d) Board Pension Fund/Pension Fund Trustees

6. Meeting with Heads of Policy Units

The CRD, in collaboration with the Governor’s Office and the Strategic Planning and Projects Department, prepares the Schedule of Meetings for the calendar year (January to December) by the end of November of the previous year. This is to include the medium and location for all meetings.

Following the preparation of the Schedule of Meetings, the lead officer prepares the Due Date for Papers section of the Schedule.

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